Die Back-Office-Team BOT GmbH unterstützt europäische KMU, Verbände und Bildungsanbieter beim Betrieb ihrer Lernorganisation – mit einem Compliance-Management-System für Pflichtschulungen, KI-gestützter E-Learning-Erstellung und AI Business Operating Systems für HR- und Lernprozesse.
What We Do
From compliance software and outsourced back-office teams to full AI automation — we cover every layer of learning operations for European SMEs.
We take over your training coordination, provider management, booking, and reporting so your HR or L&D team can focus on strategy.
Learn more →Proprietary AI BOS solutions automate and coordinate your training processes, detect risks early, and guide your team's next actions.
Explore AI BOS →From training concepts and course structures to digital modules and AI-supported e-learning experiences for your employees.
See examples →Our Compliance Management System, AI-assisted e-learning authoring studio, and talent management (HRIS) — one connected product family for SMEs.
View products →Product Family
Three products, built to work together — designed for small and medium-sized companies in Europe, with a strong focus on German compliance requirements.
An advanced content authoring application with AI-driven support for creating professional e-learning courses — from first draft to interactive final module.
An advanced talent management system (HRIS) that extends the Compliance Management System — for qualification management and learning-focused HR tasks.
Use Cases
Whether you manage employee training or run a full course operation for members — BOT GmbH operates the process end-to-end.
When employees need external seminars, certifications, or professional development, BOT GmbH takes over the entire operational process — from request to documentation.
If your association, chamber, or member network offers training programs, BOT GmbH operates the entire educational management layer for you — catalog to billing.
Business Innovation Hub — the education center of Bundesvereinigung mittelständischer Unternehmer e.V. and Bund der Selbständigen NRW e.V., operated end-to-end by BOT GmbH: course catalog, seminar & webinar booking, Pflichtschulungen, coachings, and transparent member pricing.
Visit business-innovation-hub.com ↗How It Works
Our AI BOS orchestrates every step. Your team sees the status at any point. Nothing falls through the cracks.
AI Business Operating Systems
Our AI BOS solutions are focused entirely on HR and learning processes: they observe your training workflows, detect risks, recommend next actions, and can autonomously execute defined learning operations.
An AI Business Operating System (AI BOS) is an intelligent process layer embedded in your learning platforms, HR systems, and communication tools. It doesn't wait to be asked — it monitors training and qualification data, identifies what needs to happen next, and either executes it automatically or presents the right recommendation to the right person at the right time. Every BOT GmbH BOS is built specifically for HRIS and learning tasks — nothing else.
Embedded in the Compliance Management System and Talent Management add-on. Keeps mandatory trainings, Unterweisungen, and qualifications on schedule — automatically.
For complex programs — monitors attendance, learning progress, operational risks, deadlines, and communication needs across all participants and lecturers.
A process layer for booking management, participant coordination, lecturer scheduling, course communication, reporting, and administrative workflows.
Software Ecosystem
BOT GmbH is part of a company group that develops learning management software. We operate your training management on the same platform we build — with AI agents embedded from day one, and every product designed for European SMEs.
Platform Capabilities
Content & E-Learning
We don't just manage training processes — we also help you create the right learning content for your employees, members, and participants.
Structured learning journeys aligned with your competency models and business objectives.
Role-specific training materials and course content tailored to your workforce.
Interactive, bite-sized digital content that fits into modern learning management systems.
Modern e-learning experiences built with our AI-driven Authoring Studio — adaptive elements, knowledge checks, and AI feedback loops.
About Us
Back-Office-Team BOT GmbH, based in Dortmund, combines experienced back-office specialists with proprietary software and AI systems. Led by managing director Christian Giebel, we operate training management for companies and associations — including the Business Innovation Hub, the education center of two business associations.
As part of a company group for learning management software — built on the Sylvenstein TXP talent experience platform, among others — we work end-to-end with our own systems. Our systems are hosted on German servers.
The BOT Advantage
The combination of AI automation, proprietary software, and experienced specialists creates an efficiency advantage that traditional in-house training departments can't match.
AI BOS handles high-volume, repetitive coordination tasks — reducing the manual effort required per training process significantly.
Automated intake, booking, communication, and reporting means your team spends time on strategy, not administration.
We operate on the same software we build — no third-party tools, no integration gaps, no generic workarounds.
Experienced back-office specialists work alongside AI agents — complex situations handled by humans, routine tasks automated.
Every product and workflow is designed for small and medium-sized companies in Europe — with German compliance requirements like Pflichtschulungen and Unterweisungen built in, not bolted on.
Our AI BOS product line is actively expanded — clients benefit from new automation capabilities as they become available.
Get Started
Start with a training management process audit. We identify manual effort, process bottlenecks, automation opportunities, and outsourcing potential — at no cost.
Let's Talk
Tell us about your training operations. We'll get back to you within one business day.
Compliance training software, AI-assisted e-learning authoring, and outsourced training management — built for European SMEs.
Thank you for your inquiry. We'll be in touch within one business day.
Back-Office-Team BOT GmbH
Bäumerstr. 17
44141 Dortmund
NRW, Deutschland
Geschäftsführer: Christian Giebel
Telefon: +49 231 22 61 14 30
E-Mail: info@back-office-team.com
Eintragung im Handelsregister
Registergericht: Amtsgericht Dortmund
Registernummer: HRB 33448
Umsatzsteuer-Identifikationsnummer gemäß § 27a Umsatzsteuergesetz: [USt-IdNr. eintragen]
Christian Giebel
Bäumerstr. 17
44141 Dortmund
Die Europäische Kommission stellt eine Plattform zur Online-Streitbeilegung (OS) bereit: https://ec.europa.eu/consumers/odr/. Unsere E-Mail-Adresse finden Sie oben im Impressum.
Wir sind nicht bereit oder verpflichtet, an Streitbeilegungsverfahren vor einer Verbraucherschlichtungsstelle teilzunehmen.
Back-Office-Team BOT GmbH
Bäumerstr. 17, 44141 Dortmund
Telefon: +49 231 22 61 14 30
E-Mail: info@back-office-team.com
Wir verarbeiten personenbezogene Daten unserer Nutzer grundsätzlich nur, soweit dies zur Bereitstellung einer funktionsfähigen Website sowie unserer Inhalte und Leistungen erforderlich ist. Die Verarbeitung erfolgt auf Grundlage der DSGVO und des BDSG.
Beim Aufruf unserer Website werden durch den Server automatisch Informationen erfasst (z. B. IP-Adresse, Datum und Uhrzeit des Zugriffs, Browsertyp). Diese Daten dienen der Sicherstellung eines störungsfreien Betriebs. Rechtsgrundlage ist Art. 6 Abs. 1 lit. f DSGVO. [An tatsächliches Hosting anpassen.]
Wenn Sie uns über das Kontaktformular oder per E-Mail kontaktieren, werden die von Ihnen mitgeteilten Daten (Name, Unternehmen, E-Mail-Adresse, Nachricht) zur Bearbeitung Ihrer Anfrage gespeichert. Rechtsgrundlage ist Art. 6 Abs. 1 lit. b DSGVO (vorvertragliche Maßnahmen) bzw. Art. 6 Abs. 1 lit. f DSGVO.
Sie haben das Recht auf Auskunft (Art. 15 DSGVO), Berichtigung (Art. 16 DSGVO), Löschung (Art. 17 DSGVO), Einschränkung der Verarbeitung (Art. 18 DSGVO), Datenübertragbarkeit (Art. 20 DSGVO) sowie Widerspruch gegen die Verarbeitung (Art. 21 DSGVO). Zudem besteht ein Beschwerderecht bei einer Datenschutzaufsichtsbehörde.
Diese Website verwendet ausschließlich ein technisch notwendiges Cookie zur Speicherung Ihrer Cookie-Einwilligung ("bot_consent", Speicherdauer 180 Tage). Rechtsgrundlage ist § 25 Abs. 2 TDDDG. Optionale Dienste (z. B. Webanalyse) werden nur nach Ihrer ausdrücklichen Einwilligung geladen (Art. 6 Abs. 1 lit. a DSGVO, § 25 Abs. 1 TDDDG). Ihre Auswahl können Sie jederzeit über "Cookie-Einstellungen" im Footer ändern.
Schriftarten werden lokal auf unserem Server gehostet; beim Seitenaufruf werden keine Verbindungen zu Drittanbietern (z. B. Google Fonts) aufgebaut. [Hier weitere tatsächlich eingesetzte Dienste aufführen — z. B. Hosting-Anbieter, Analyse-Tools, sobald verwendet.]
Personenbezogene Daten werden gelöscht, sobald der Zweck der Speicherung entfällt und keine gesetzlichen Aufbewahrungspflichten entgegenstehen.
§ 1 Geltungsbereich und Vertragspartner
§ 2 Vertragsgegenstand und Leistungsbeschreibung
§ 3 Vertragsschluss
§ 4 Preise und Zahlungsbedingungen
§ 5 Leistungserbringung, Verfügbarkeit (SaaS) und Mitwirkungspflichten
§ 6 Nutzungsrechte an Software und Lerninhalten
§ 7 Datenschutz und Auftragsverarbeitung
§ 8 Gewährleistung und Haftung
§ 9 Vertragslaufzeit und Kündigung
§ 10 Schlussbestimmungen, Gerichtsstand Dortmund
Bitte kontaktieren Sie uns bei Fragen zu unseren Vertragsbedingungen: info@back-office-team.com